Job Description
We’re looking for an Office Manager & Executive Assistant to join our team in Madrid and help shape the future of contextual advertising as we continue to expand globally.
Who We Are
At Seedtag, we lead the way in contextual advertising with our machine learning-powered platform. Our technology provides superior brand safety, human-like content understanding, and advanced cookieless targeting, making ads more engaging and respectful. Founded by two ex-Googlers in 2014, we’ve grown to over 700 Seedtaggers across 17 countries, raising €250M to revolutionize digital advertising.
The Role
This is a dual-role position, splitting time equally between managing the day-to-day operations of our office and providing high-level administrative support to senior executives who are direct reports to the CEO. The ideal candidate will be a self-starter with excellent communication skills and the ability to multitask in a fast-paced environment.
Your Challenge
Office Manager to HQ
- Office Operations: Oversee the daily operations of the office to ensure a smooth and efficient workflow. This includes managing office supplies, equipment, and general maintenance.
- Vendor Management: Act as the primary point of contact for external vendors and service providers (e.g., cleaning, IT, and catering). Negotiate contracts and ensure services are delivered to a high standard.
- Budget Management: Monitor and manage the office budget, ensuring costs are kept in line with financial plans.
- Employee Engagement & Culture: Plan and execute in-house events focused on boosting employee morale and reinforcing company culture, such as team lunches, holiday parties, and other celebratory occasions. Foster a positive and productive office environment.
Executive Assistant to LT based in Madrid
- Calendar Management: Proactively manage and coordinate complex calendars for five executives based in Madrid, including scheduling internal and external meetings, appointments, and travel. Executives include: CHRO, CFO, SVP Ops, SVP Product, and SVP Transformation.
- Administrative Support: Prepare and edit correspondence, presentations, and reports. Handle confidential information with discretion.
- Travel Coordination: Arrange detailed travel itineraries and accommodations for executives, including flights, hotels, and ground transportation.
- Meeting Support: Prepare agendas, take detailed minutes during meetings, and distribute follow-up materials. Ensure executives are well-prepared for all meetings and presentations.
- Expense Management: Process and reconcile expense reports in a timely and accurate manner.
- Additionally, when our CEO comes to Madrid and, in close coordination with the CEO EA based in NY, supports any requests on all the above.
What You’ll Need to Succeed
- Proven experience in a similar role, ideally combining both administrative and office management responsibilities. Experience supporting multiple executives is a plus.
- Strong proficiency in the Google Office Suite.
- Excellent organisational and time-management skills.
- Outstanding verbal and written communication skills.
- High level of professionalism and attention to detail.
- Ability to work independently and exercise sound judgment.
- Proactive and resourceful problem-solver.
- Adaptable and able to handle multiple priorities simultaneously.
- Discreet and able to maintain a high level of confidentiality.
- Team-oriented with a positive attitude.
Why Join Seedtag?
Growth & Opportunity: A key moment to join with vast career development prospects.
Flexibility: At Seedtag, we trust you to balance work and life effortlessly with the option to work from home, the office, or even the beach in our hybrid mode.
Learning & Development: Online courses in ODILO, and optional English or Spanish group classes.
Inclusive Culture: We foster a supportive environment that values personal growth.
Fun & Connection: Participate in team activities, company offsites, and more!
Additional Perks
- Flexible benefits plan: Restaurant, transportation, and kindergarten vouchers.
- Health insurance: Comprehensive coverage included.
- Gympass: Access to wellness programs and fitness classes.
- Seedsave Program: Exclusive discounts to help you save for the future.
Ready to join the Seedtag adventure? Send us your CV and let’s grow together!
At Seedtag, we’re committed to creating an inclusive environment where everyone can thrive. We welcome diverse perspectives as they fuel our innovation and growth. Please let us know if you require accommodations during the hiring process and we’ll ensure a positive and accessible experience.